Project Management Guidance - Could include part or all depending on need.
1. Purpose & Project Foundations
Defining the project purpose and mission alignment
Understanding the community or population served
Identifying the problem or opportunity
Project goals, outcomes, and impact vision
Success indicators (qualitative and quantitative)
Values‑aligned decision making (equity, dignity, trauma‑informed care)
2. Scope & Project Definition
Project scope (what’s included / what’s not)
Deliverables and milestones
Assumptions and constraints
Timeline overview
Dependencies and limitations
Alignment with organizational strategy or funding requirements
3. Stakeholders & Roles
Identifying stakeholders (staff, partners, funders, community, youth)
Roles and responsibilities
Decision‑making authority
Communication expectations
Youth and community voice integration
Volunteer and contractor engagement
4. Planning & Design
Work plan development
Task breakdown and sequencing
Resource planning (people, space, materials)
Budget planning and cost tracking
Environmental considerations (space, safety, accessibility)
Risk identification and mitigation planning
5. Budgeting & Financial Stewardship (Nonprofit Lens)
Budget creation and approval
Grant‑funded vs unrestricted projects
Expense tracking and reporting
Financial accountability and transparency
Procurement and purchasing guidelines
Cost‑saving and sustainability strategies
6. Timeline & Workflow Management
Project schedules and calendars
Milestones and check‑ins
Adjusting timelines with limited capacity
Managing multiple priorities
Balancing urgency with sustainability
Preventing burnout and overload
7. Communication & Collaboration
Internal communication plans
Partner and funder communication
Meeting structures and updates
Documentation and shared tools
Conflict resolution and alignment
Culturally responsive communication
8. Implementation & Execution
Launch readiness
Task coordination
Managing day‑to‑day operations
Adapting to real‑time challenges
Supporting staff and volunteers
Maintaining momentum and morale